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Office Manager/Business Manager

Position Overview

Help us achieve our “Seize the day. Share the love.” vision. The Office/Business Manager is responsible for all front-end office administration as well as helping improve processes, technologies and on-boarding. When you join our team, you’ll work directly with Blue Door Consulting’s owners to improve business operations and ensure we maintain our culture as we grow. (And, we are growing!)

Primary Responsibilities

Administration

  • Conduct administrative duties including making bank deposits, updating team time tracking report maintenance, ordering supplies
  • Open, sort, and route incoming mail and outgoing mail preparation
  • Conduct data entry/processing of all accounts payable and receivable
  • Manage the technology log including hardware and software licenses with IT partner
  • Manage front-desk and phone management, including welcome of visitors and guests

 Operations

  • Develop and improve processes for use of existing modules and adoption of new modules for Workamajig (our ERP)
  • Champion the management and maintenance of the online file storage system and retention, protection, retrieval, transfer and disposal of records
  • Build positive client/vendor relationships through identification and due diligence of potential vendors/partners, delivery of contracts and proactive management of renewals
  • Manage contract workflow with clients and legal partner
  • Aid our continuous improvement by collaborating with the Leadership Team to develop policies and procedures, coordinating legal review and presentation back to the Leadership Team
  • Complete special projects as directed by Leadership Team; proactively identify and propose mitigations for project risks and issues

 Human Resources

  • Work with Culture Consultant to train new team members on the use of company-wide technology platforms during the on-boarding process
  • Develop additional modules to strengthen the on-boarding process
  • Post available positions, proactively identify potential candidates, screen candidates
  • Manage off-boarding processes

Work Environment Expectations

  • Appreciation that two days will never be the same
  • Ability to work under pressure and with tight deadlines
  • Willingness to contribute ideas and share creative solutions
  • Comfort with learning and using new technologies
  • Conscientiousness when handling sensitive information effectively and confidentially
  • Demonstrated ability to work both independently and collaboratively as a team player and with grace and flexibility in a rapidly changing environment

Skills Sets and Qualifications

  • Bachelor’s Degree or commensurate experience
  • Passion for process and organization
  • Experience in a results-oriented environment with proven leadership skills
  • Demonstrated success at overseeing multiple projects comprised of deliverables with set deadlines
  • Operates with a learner’s mindset and continuous curiosity to see beyond the presenting problem, identify risks and mitigation, underlying root causes for issues, and propose appropriate interventions
  • Ability to influence without direct authority, managing details of complex projects with strong attention to quality
  • Must be a self-starter, proactive and able to take the lead on tasks with minimal direction
  • Experience developing project documentation and notes
  • Exceptional written and verbal communication skills; strong analytic and organizational skills
  • Advanced knowledge of Microsoft Office suite

About Blue Door Consulting

Started in 2002, Blue Door Consulting has a unique culture that supports and mentors its talented and growing team with its focus on professional development and constant learning.

Blue Door Consulting was named to the Inc. 5000 list in 2018 and 2019, which recognizes the nation’s fastest-growing, privately held companies. In 2018, the Fox Cities Chamber honored Blue Door Consulting with its Company Innovation Award. The Oshkosh Chamber of Commerce recognized Blue Door Consulting with the 2010 Small Business of the Year in recognition of its customer-oriented focus, stable financial condition, employee-driven company culture and consistent growth.  The International Academy of the Visual Arts has awarded Blue Door Consulting with more than 100 Communicator Awards for brand, marketing campaign, website and advertising design.

Dedicated to its varied clients from small start-ups to FORTUNE® 500 enterprises, the team of Blue Door Consulting is inspired and motivated to go above and beyond, providing excellent customer service, objective consulting and ethical recommendations.

Located in a renovated grain mill, Blue Door Consulting’s offices provide a creative workspace with lots of extra team-building perks, including office lunches, stocked employee refrigerators and after-hours get-togethers, along with cozy fireplace seating areas. (During COVID-19, our full team is working remotely to protect team members’ health.)

Our team members want to be challenged, are knowledgeable about changing technologies and online innovations, enjoy critical thinking and are willing to push themselves and our clients.

 

Application

Blue Door Consulting is offering a competitive salary, health benefits, flexible work hours, Simple IRA with match, as well as additional team perks.  Interested applicants should email a resume, cover letter, three descriptions of projects on which you worked with their accompanying results to:

Chad Kopitzke, Next Gen Advantage

chad@nextgen-advantage.com